Import Handling Procedures
Step 1
- GACAEL receives manifest data from customs or airlines before flight arrival
- Warehouse staff receives Documents & Cargo from the ground handler. He will ensure the declared and arrivals
based on the manifest message. Pallet level reconciliation will take place based on manifest data.
- Barcode label is attached to the pallet and it is mapped with manifest data in our ERP software.
- Then pallet will be sent to lift and run system
- Documents will be updated by CSO on the basis of Manifest & AWB
Step 2
- After completion of documents updation warehouse coordinator calls pallet in to break down area from lift and run system.
- Opens the pallet and identify all Pcs in the consignment, tallies with Awb details in handheld devices and places all the Pcs of the consignment on the crate. If consignment contains more Pcs, it will be formed into more than one.
- After the above process the consignment is moved to applicable storage location. Location code will be scanned by the Hand held detector/Bar code scanner unit and will be updated into our ERP software.
- Once flight finalized, system triggers a segregation & location message to Customs and Airlines. Any discrepancy/damage will be recorded and informed to concerned airlines. Documents received by airside reception team will be handed to Airlines.
Step 3
- Receive Bill of entry message from Customs to our ERP software Database.
- CHA approach reception for issue of examination ticket based on which warehouse team move consignment into customs examination area.
- Request is updated in our ERP software, consignment /part of consignment is moved to customs examination.
- After examination consignment will be moved to original location and placed with the parent consignment.
Step 4
- Receive pass out message from customs to our ERP software.
- CHA approaches reception for gate pass generation (VCT-Vehicle Control Ticket) to clear the cargo after completing all the customs formalities.
- CSO receives hardcopy of customs out of charge along with airlines DO/Consol DO, Awb copy from CHA & prepare gate pass after collecting all the necessary charges.
- As soon as VCT generated, ERP software assigns a token number to the CHA's Vehicle and the same number will be internally forwarded to ERP software call forwarding system. Call forwarding system assign appropriate door and maintain vehicle queue.
Step 5
- CHA parks his vehicle at import loading bay as per his turn/token number displayed on call forwarding board
- Warehouse staff accepts VCT from CHA, scan ticket to retrieve VCT information in his handheld and accordingly cargo will be moved from storage location to the doors and delivered and updated in ERP software, acknowledgement obtained from CHA/Consignee
